Inbound Operations

The inbound module of the wmsView allows for the speedy and accurate check-in of materials and for appropriate put-away as they arrive at your receiving dock. The receiving module incorporates numerous features, including:

  • Pre-Receiving
  • Receiving Control
  • Purchase Order and Incoming Inspection Interface
  • Receiving by Purchase Order or Return Order
  • System Direct Receiving
  • ASN (Container) Receiving
  • Receiving (Internal From Non-wmsView Systems)
  • Purge (Block) at Receiving Station
  • Incoming Inspection
  • Interface to Accounts Payable
  • Shortage Clearing or Cross-dock
  • Put Away
  • Put Away Tasks Generation
  • Suggested Put Away
  • Suggested Put Away by Demand
  • Pre-Receiving

    This sub-module has the following features:

  • Electronic Advance ship notice (ASN) can be obtained through traditional EDI format or XML. Drop boxes facilitated through the web enable suppliers to provide standard data. Various levels of ASN are supported, from license plate with Sku and quantity only, to lot numbers and serial numbers.


  • Manual Advance ship notices can also be manually entered in emergency situations or for low tech/no tech suppliers. Note that this is an optional step, but it is mandatory where system direct receiving is required.


  • Serial number containerization is an optional feature allowing for the association of serial numbers of parts to a container, carton, or box. For each serial number, the system captures the manufacturing release, manufacturing date, country of origin, and from location. Pre-receiving is not required when the supplier or manufacturer provides the required data electronically.


  • Dock Scheduling - Suppliers can schedule their delivery activities through the web to avoid dock congestion.
  • Receiving control

    You can specify purges in any combination of part, release, vendor, or receipt date, as well as the location in which the purged material should be held. As purged parts are received, the system alerts receiving personnel and directs material to be placed in designated locations.

    Purchase Order and Incoming Inspection Interface

    The Purchase Order and Incoming Inspection Interface accepts add, change, freeze, and delete transactions from the host for both purchase order and incoming inspection sample plans. wmsView also has a screen, which allows you to manually key in purchase and return orders.

    Receiving by Purchase Order or Return Order

    This feature allows for inventory check-in against purchase or return orders. Optionally, it captures freight bills, shipment pieces, packing slip numbers, and FOB dates. This function assumes you do not utilize advance ship notice information. This feature facilities easy matching of receiving parts through scanning of part number bar-code or UPC or NDC etc. You can also perform description matching to narrow the search of the right Sku. Received quantity can be specified in the form of valid unit of measure and quantity per unit, or simply by the quantity alone. This option is intended to integrate seamlessly with the method used for tracking the item and putting it away in the stockroom.
    Over-receipt tolerance can be specified throughout the system parameters by ABC classification. A partial data accuracy audit can be performed at this point. The receiving module has the ability to review and correct an item's dimension (length, width and height) and weight. The receiving module can also enter a notation to communicate to buyers. The system prints product identification labels with the tag numbers for each container. Balance-on-hand of received items is recorded in the system at this point, and on the receiving dock. These items are not available for stock allocation or picking.

    System Direct Receiving

    With Advance Ship Notice and inbound dock assignment, system based on configuration will generate receiving tasks. Assigned personnel will be driven to the appropriate receiving dock to verify accuracy of the containers and to perform appropriate ASN (Container) receiving as described below.

    ASN (Container) Receiving

    When Advanced Ship Notice (ASN) is provided by suppliers or manually, the receiving module simply scans the package-identifier. The system then displays the data for review. Once approved, the system does the rest. ASN is support on the trailer level, pallet level or plain box (container) level. In other words, for certified suppliers, one scan can facilitate receiving of the entire trailer or the entire pallet that have multiple Sku(s).
    Note: ASN is data provided by suppliers prior to arrival of material on the receiving dock. The data specifies the relationships between the containers (via packaging ID) and the associated piece parts or lot or serial numbers within the containers.

    Receiving (Internal From Non-wmsView Systems)

    With internal receiving, the receiving module specifies the "from" location (normally a Work in process location), paper document number, and sku. The received quantity is specified, identical to the purchase order receiving discussed above.

    Incoming Inspection

    Incoming inspections apply only to receiving by purchase and return order, and are integrated into the receiving sub-module. Data input is not required. Per receipt, the system examines its sample plan status to determine if the inventory should go into inspection or back into stock. An example of a sample plan is to inspect one out of every ten lots with a sample size based on the receipt quantity. When inspection is required, the receipt is split into sample and quarantine lots. Labels are printed with the proper identification. The system directs the sample lots to inspection and quarantine lot stages in receiving until inspection is completed. Upon completion of inspection, both sample and quarantine lots are directed to be sent to stockroom through put away tasks if the results of the inspection are positive. If the results are negative, both lots are directed to be sent to a holding area for return to supplier.

    Interface to Accounts Payable

    wmsView generates transactions to update the host purchasing and accounts payable system for each purchase order receipt. Note that interface requirements can vary per installation.

    Purge (Block) at receiving station

    The system examines incoming parts received either through purchase orders or an internal transfer against the receiving control purge data. If a purge is detected, the system informs the receiving module about the purge. Put away tasks generated for these receipts are directed to be put away in the designated purge locations as specified through receiving control.

    Shortage Clearing or Cross-dock

    Shortage clearing or Cross dock is integrated with receiving, and no data input is required. Shortages (back orders) or cross-dock requirements are examined for each receipt. Upon detection, if applicable, the system directs the receiver to segregate the received lot by customer order and to pack the required quantity in separate containers for shipping. For each shortage record cleared, standard shipping and product identification labels are printed. Host transactions are also generated per shortage cleared. Any remaining quantity is directed to be placed into stock. The containers will also be directed to move to the appropriate destination which could be work cells or ship lanes.

    Put Away

    Put-Away is the process by which items and stock are placed in inventory locations. Using radio frequency (RF) hand-held or truck-mount terminals, put away personnel load containers into a truck or forklift after scanning the tags on the containers. The system then transfers the balance-on-hand (BoH) from the receiving dock to the truck. Put away personnel can then choose to put away the tags in the truck as directed by the system or as determined by themselves. If the system directs the put away, it sorts all scanned-in put away tasks by destination location or preferred put away attributes. It then directs personnel to put away the tag (container) in the pre-set location sequence. If personnel direct the put away, they enter into the system which tag to put away in which location. >

    Put Away Task Generation

    A put away task is created in the system for each tag generated through the receiving module. The system provides a list of items yet to be put away. Once a task is executed, such as a put away, the task is eliminated from the system. These tasks are time stamped with the "from" and "to" locations. The "from" location is the receiving dock. The "to" location is derived from the Suggested Put Away sub-module in wmsView.

    Suggested Put Away

    This sub-module goes through the system hierarchy to identify the possible put away locations for each put away task. Receipt lots identified as "purge" or "special handling" lots are directed to be put away in the designated locations. If there is no balance-on-hand in primary reserve locations (designed to encourage First-In-First-Out [FIFO] procedures), the system directs put away to fill up all forward pick locations first. Otherwise, the system retrieves the preferred put away attributes of the item specified through Item Master Maintenance Screen and presents it to the put away personnel at put away time.

    Suggested Put Away by Demand

    With this capability, the material will be directed to put away to point of use based on assigned priority. The point of use could be manufacturing work cells, shortage clearing station or other outbound destination. When demand is used up, system will recommend to place in stockroom.